DISTRICT OFFICERS ELECTION POLICIES

                         PLEASE READ CAREFULLY

INTRODUCTION
The Junior Civitan fiscal year is from July 1 to June 30.  International bylaws require that all district officers be elected at the annual convention.  Newly elected officers assume their duties at the beginning of the next fiscal year.  These students should not be graduating since their terms of office begin July 1 following their election and continue for one year. This lapse in time gives the newly elected officers the opportunity to work closely with the current board so that they will be well prepared to assume their official duties.  It is also strongly recommended that the district officers be delegates to the international convention which is held in June or July.

Listed below are the official policies that govern the campaign and election of Mississippi North District Junior Civitan officers. The Elections Committee will be available to review campaign materials upon candidate’s arrival at the conference.  Please read over this information carefully.  If you have any questions, please feel free to contact the District Junior Civitan Chair.

 NOTE – Once elected, all officers must attend all district meetings.  Any district officer who misses more than two meetings will be replaced.

Nomination Procedures for all District Offices (Based on International Policy #406)
Nominations shall be selected by the following criteria:

  1. Candidates must inform the District Chair of their intent to seek office no less than ten (10) days prior to the district convention. Notification must be in writing. (see note after section 3)
  2. A candidate, having met all the qualifications, shall be presented as a nominee at the district convention.
  3. Nominees shall be elected by popular vote, i.e.: the nominee with the most votes shall be declared the winner. In case of a tie vote, there shall be a runoff vote until a nominee is selected.

 

Elections and Qualifications

Section 1 – There shall be elected at the annual convention a Governor, Deputy Governor, Secretary /Treasurer, Public Relations Coordinator, and at least three Area Lt. Governors.  The number of Area Lt. Governors will be determined by District Bylaws and Policies.

Section 2 – The terms of office for said officers shall be for one year and each shall assume his or her respective office on July 1 following his or her election. All elections shall be “at-large.”

Section 3 – All candidates for district office must notify the District Chair in writing (see note) of their “intent to run” no later than ten days prior to the district convention.  Upon notification, the District Chair will mail / email a Candidate Certification Form to be completed by each candidate and their parents, and presented to the election committee chair at the official time of registration at the District Convention.

NOTE – Notifications in writing will be accepted by e-mail IF a return receipt is requested and received by the candidate.  The candidate will be responsible for providing a hard copy of the notification AND the return receipt to the elections committee the morning of the convention.

Section 4 -Campaign procedures to be followed and observed by candidates for office shall be in accordance with District bylaws and policy established by the District Board of Directors.

Section 5 – All candidates seeking election to a Mississippi North District Junior Civitan office must be members of a chartered club in-good-standing in Mississippi North District.

Section 6 – Any person running for the office of Governor shall satisfy the following requirements:

  1. Must have been a member of a chartered club in-good-standing for at least two years by the end of said fiscal year.
  2. Must have been a past club officer of a chartered club in-good-standing.
  3. Candidate for Governor must be an incoming Junior or Senior
  4. Candidate for Governor must attend the International Convention in the year in which he/she is elected.
  5. Candidate must be prepared to accomplish the required fund raising for and attend Sno-Do (currently a minimum of $1800.00)
  6. Candidate must have, or obtain a valid passport for the trip to Canada for Sno-Do

Section 7 – Any person running for the office of Deputy Governor shall satisfy the following requirements:

  1. Must have been a member of a chartered club for at least one year by the end of said fiscal year.
  2. Must have been a past club officer of a chartered club in-good-standing.
  3. Candidate for Deputy Governor must be an incoming Sophomore or Junior

Section 8 – Any person running for the positions of Secretary and/or Treasurer shall satisfy the following requirements:

  1.  Must be a past, current or newly elected (not appointed) club officer.
  2.  Must have been a member of a chartered club in-good-standing for at least one year by the end of the said fiscal year.

Section 9 – Any person running for the positions of Public Relations Coordinator (PRC) shall satisfy the following requirements:

  1.  Must be a past, current or newly elected (not appointed) club officer.
  2.  Must have been a member of a chartered club in-good-standing for at least one year by the end of the said fiscal year.
  3. Candidate must be prepared to accomplish the required fund raising for, and attend, Civitan International Dance-A-Thon (currently a minimum of $1500.00)

Section 10 – Any person running for the position of Area Lt. Governor shall satisfy the following requirements:

  1. Must be a member of a chartered club in-good-standing for at least one school year.
  2. Must be a past or current club officer.

Section 11 – Rules and Regulations

  1. No candidate will be allowed to campaign, including the mailing / e-mailing / twitter / facebook, or any other form of digital communications prior to the conference
  2. No candidate will be allowed to put up posters at the conference, until the time as specified by the Election Committee.
  3. No campaign materials of any kind may be attached to any part of the conference building structure in any manner.  This includes walls, ceilings, building decor, or any type of fixtures or structure whatsoever.
  4. Each candidate shall be responsible for his or her own campaign. It is the duty of the candidate to see that all rules, regulations and guidelines governing campaigning are adhered to.
  5. Any infractions of the campaign rules, regulations or conference “Code of Conduct” on the part of the candidate or his or her campaign committee, will be referred to the Elections Committee for review. Upon review of the infractions, the Elections Committee shall take any action, including expulsion of the candidate, as deemed necessary under the circumstances.  The Elections Committee shall be the governing body for any infractions, as stated in this policy.

Section 12 – Campaign Literature – To ensure fairness and equality to each candidate, only the following campaign materials will be allowed:

  1. Not more than 200 handouts (maximum size 8 1/2″ by 11″) may be used. These handouts may carry the picture of the candidate, his or her qualifications and platform. If so desired, they may be printed on the front and back and folded to resemble a brochure.  These handouts may NOT be professionally printed.
  2. Gimmicks, such as pencils, pins, buttons, etc., will be allowed as long as they can be purchased within the prescribed budget allowed by Mississippi North District Junior Civitan.
  3. Campaign materials may be checked and certified by the Election Committee prior to being allowed to be put up. Each candidate is responsible for the certification of his or her material.
  4. Any posters displayed at the conference must be removed by the candidate or his or her campaign committee immediately following the election.

Section 13 – Budget – Candidates may not spend more than $25.00 (U.S. funds) on their campaign materials and each candidate must be prepared to furnish receipts for their campaign expenses if called upon to do so.
All donated items will be accounted for at their approximate retail price and must be accounted for within the $25.00 limit.

 

To Contact the District Chair
email – chair@mndjc.org
or mail to
Junior Civitan Chair
2336 Barnes Crossing
Saltillo, MS 38866